Email Templates

Cold Email for Tournaments (Never contacted before)

Hi ____________

I was wondering if you have photographers lined up for your______event name________? If not, I would love to talk with you about having Ultimate Team Products out for on-site team and individual photos.

All of our photos are printed into custom posters and framed SAME DAY! No work on your end. Just give us the “okay” and we will take care of the rest. We will pay you for having us there. Our products add extra value to your event and give parents and athletes a special way to remember your event. (Link to samples below)

**Tournament Director Info**

I’d like to see if your event is a good fit for us.

Looking forward to hearing from you!

Feel free to call or text as well.


  • ___________Your name and contact info __________


Last Minute Tournament


Hi _____________,

I know your ______event name_________ is coming up. I’m sorry we didn’t reach out to you sooner but I was wondering if you had photographers lined up for your event? 

We have an extra crew that would love to come out to your event. No work on your end, just give us the ok and we will take care of the rest. We will pay you a vendor rebate just for having us there! We hope you will let us add value to your event and give parents and players a way to remember your tournament.

Thank you in advance for your quick response!


-___________Your name and contact info __________


Studio Sport Photo Day (Dance/TKD/etc)

Hi _______________,


I have a quick question for your  ____(Dance/TKD/ETC Studio___________. We would love to offer your studio something fun and unique to your students and was wondering if we could  bring a Poster Day to your studio? Different from a typical picture day.

  • All parents go home with their custom posters SAME DAY.
  • We have a small, simple setup. Only 1-2 six foot tables.
  • You will earn money for your stucio. Most studios use this as a fundraiser.

Below is a sample of how awesome the posters look, you’ll see why parents and students love them!

Is this something we can chat more about?

Looking forward to hearing from you! 


-___________Your name and contact info __________

Vendor Rebate: REMEMBER 10% or a flat fee of $125 or less per day does not need our approval. Anything more will need to be approved.